CORPORATE COMMUNICATION(S) REQUESTS
Corporate Communication(s) refer to any documents issued or to be issued by Hengxin Technology for the information or action of holders of any of its securities, including, but not limited to, (a) the directors’ report and annual accounts together with a copy of the auditor’s report, and, where applicable, the summary financial report; (b) the interim report and, where applicable, the summary interim report; (c) a notice of meeting; (d) a listing document; (e) a circular; and (f) a proxy form.
The English and Chinese versions of all Hengxin Technology’s Corporate Communication(s) are available on Hengxin Technology’s website and the HKEXnews website.
Pursuant to the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the “Listing Rules”), Hengxin Technology only supplies Corporate Communication(s) (other than Actionable Corporate Communication) to shareholders by electronic means through Hengxin Technology’s website and the HKEXnews website (“Electronic Version”) in place of printed copies and only sends Corporate Communication(s) in printed form to the shareholders upon request. Hengxin Technology will not send a notice of publication of the Corporate Communication(s) to the shareholders. The shareholders are encouraged to proactively monitor the availability of all future Corporate Communication(s) on the websites and access the Corporate Communication(s) by themselves.
Where a Corporate Communication is issued to seek instructions from Hengxin Technology’s shareholders on how they wish to exercise their rights or make an election as shareholders (“Actionable Corporate Communication”), the Actionable Corporate Communication will be sent to shareholders individually in electronic form by email. For the avoidance of doubt, Actionable Corporate Communication does not include notices of general meetings and proxy forms.
To ensure timely receipt of the Actionable Corporate Communication, Hengxin Technology recommends registered shareholders provide their email addresses by fill in, sign and return the Reply Form enclosed in the notification letter of Arrangement of Electronic Dissemination of Corporate Communication(s) despatched by Hengxin Technology to Hengxin Technology’s Hong Kong Branch share registrar (the “Hong Kong Branch Share Registrar”), Boardroom Share Registrars (HK) Limited, at Room 2103B, 21/F, 148 Electric Road, North Point, Hong Kong. For non-registered shareholders, if they wish to receive Actionable Corporate Communications from Hengxin Technology pursuant to the Listing Rules, they should liaise with your bank(s), broker(s), custodian(s), nominee(s) or HKSCC Nominees Limited through which their shares are held (collectively, the “Intermediaries”) and provide their email addresses to their Intermediaries.
If Hengxin Technology does not receive a functional email address of a registered shareholder/non-registered shareholder in a registered shareholder’s reply or from the Intermediaries, until such time that the functional email address is provided to the Hong Kong Branch Share Registrar, Hengxin Technology will send the Actionable Corporate Communications in printed form together with a request form for soliciting the shareholder’s functional email address to facilitate electronic dissemination of Actionable Corporate Communications in the future.
If a registered shareholder wishes to
the registered shareholder may complete and submit the relevant Request Form to the Hong Kong Branch Share Registrar (See “Election of Language and Means of Receipt of Corporate Communication(s)” below for details).
Non-registered shareholders may also request to receive the Printed Version of Corporate Communication(s) issued by Hengxin Technology (See “Election of Language and Means of Receipt of Corporate Communication(s)” below for details).
Upon posting of Corporate Communication(s) on Hengxin Technology’s website, Hengxin Technology will despatch the Printed Version of the Corporate Communication(s) to shareholders pursuant to their request (See “Election of Language and Means of Receipt of Corporate Communication(s)” below for details). If any shareholder for any reason has difficulty in accessing the relevant Corporate Communication(s) electronically, or wishes to receive printed copies, Hengxin Technology will promptly upon his/her request send the Printed Version to him/her free of charge.
Registered shareholders and non-registered shareholders may at any time change their choice of language or means of receipt of Corporate Communication(s) by giving written notice to the Hong Kong Branch Share Registrar (See “Election of Language and Means of Receipt of Corporate Communication(s)” below for details).
Shareholders who have any queries in relation to election of language and means of receipt of Corporate Communication(s) may call the enquiry hotline of the Hong Kong Branch Share Registrar on (852) 2153 1688 during business hours (9:00 am to 5:00 pm, Monday to Friday, excluding Hong Kong public holidays).
Election of Language and Means of Receipt of Corporate Communication(s)
Upon publication of Corporate Communication(s) by Hengxin Technology on Hengxin Technology’s website, a registered shareholder/non-registered shareholder, who wishes to receive the relevant Corporate Communication(s) in printed form or in a language version other than his/her existing choice, may submit his/her written request to the Hong Kong Branch Share Registrar by post to Room 2103B, 21/F, 148 Electric Road, North Point, Hong Kong, or by email to [email protected].
A registered shareholder/non-registered shareholder may from time to time change his/her choice of language or means of receiving Corporate Communication(s) with not less than seven days’ notice in writing to the Hong Kong Branch Share Registrar by submit his/her written request by post to the above address, or by email to [email protected]. The change request will apply to the next and subsequent Corporate Communication(s) issued by Hengxin Technology.
A shareholder’s request for the Printed Version of future Corporate Communication(s) issued by Hengxin Technology (see “Corporate Communication(s) Requests” above for details) will remain valid for one year starting from the receipt date of the instruction or until the instruction has been revoked or superseded (whichever is earlier).
